This position is closed to applications

Are you an experienced Senior Administrator that has managed international consultancy contracts plus safety and security systems for travel and operations in high-risk countries?  Would you like to work for a dynamic foundation involved in innovative economic development efforts to benefit millions of people in East Africa?

David Sainsbury set up the Gatsby Charitable Foundation in 1967 to support causes in areas he is passionate about, including science and economic development.  Gatsby has worked in Africa since 1985, with the ultimate aim of creating jobs and raising incomes to reduce poverty.

Gatsby funds and implements programmes that look to catalyse and influence large-scale and lasting change in priority sectors, such as cotton in Tanzania. They build and support local organisations dedicated to sector transformation. They also aim to share what we have learned with others.

A UK-based team of around 20 staff support large operational teams in Kenya and Tanzania. The working environment is friendly, but dynamic and driven, with a determination to achieve results.

The Senior Administrator, Contracting and Security Management plays an important role in managing and supporting the continual development of Gatsby’s operational systems – notably on safety and security, contracting consultants, operational policies and procedures, information management, staff and consultant management, travel and administration.  For a high calibre person, this should be a rewarding position with the opportunity to make a real impact in a friendly, high-performance environment.

The role will suit a mature, high-quality professional with a successful track record of operating in high-performance teams.  Specific experience should include:

  • Managing safety and security systems in relation to travel and operations in developing and sometimes high-risk countries
  • Supporting contract management systems and assessing associated risks for the organisation
  • Maintaining systems and processes, while proactively identifying ways to improve them

This role will suit an open, flexible person with excellent written, verbal and interpersonal skills, S/he will be highly detail-focused with strong organisation and time-management skills, a proven record, and ability to meet deadlines under pressure, including managing and prioritising multiple areas of work for different team-members in a fast paced and often fast changing environment.  This is a 12-15 month maternity leave cover from 1st September 2017.  Gatsby will pay a competitive salary based on skills and experience. Applications are welcome until the deadline of 2nd July 2017 (by midnight GMT).

Candidates must have the existing right to work in the UK.

Appointment Brief

For more information, please download the Senior Administrator Appointment Brief.

Application Instructions

Oxford HR has been retained as an executive search consultancy to assist Gatsby in finding suitable candidates for this role.

To apply for this post, please download and read the Appointment Brief, then complete our online application form. Please complete the form in sentence case – there is no need to use block capitals.

You will be asked to submit the following information:

  • An up-to-date curriculum vitae (of no more than 2-3 sides of A4)
  • A detailed statement (of no more than 2-sides of A4) explaining why you are interested in this post and giving evidence of how you meet the Person Specification criteria. (Please look at Help for Candidates for hints on how to write a successful statement).

The documents should be saved in Word in the following format:

Your First Name, Your Last Name, Document Name, and Date (yymm) e.g.:

Applications will not be accepted without a completed application form.

Application form

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Contact information

About you

Education – your degree(s)

Please give the full details of your degrees, including degree title, university and country. For example: "BA English, University of Wales, United Kingdom; MSc Economics, University of the Witwatersrand, South Africa".

Education – your language(s)


Please only include the organisation name and not a location unless included in the title.

Please indicate which of these sectors you have significant professional experience of, at any period of your career history.

Please only state the employers' names separated by a comma and a space e.g. Oxford HR, Universal Exports.

What's the highest level job you've had experience of?

These should be demonstrable in your CV; please select a maximum of 6.

Please list all countries you have worked in for three months or more.  Please separate country names with a comma and a space e.g. UK, USA, etc.

Please select as many as are appropriate.

Your CV and statement

Please spell-check your CV and statement before uploading.

The documents should be saved in Word in the following format:

Your First Name, Your Last Name, Document Name, and Date (yymm) e.g.:

Please ensure your documents are formatted as .doc, .docx, or .rtf

If you are applying for a specific vacancy, please upload a Word document explaining why you are interested in this post and giving evidence of how you meet the Person Specification criteria.

Please ensure your documents are formatted as .doc, .docx, or .rtf

Equal Opportunities

This is strictly confidential and optional.

At Oxford HR, we are committed to equal opportunities. Our policy is to ensure that all candidates and clients are treated fairly, openly and honestly irrespective of age, gender, sexual orientation, marital or parental status, disability, religion, social class, nationality or ethnic origin. Occasionally, there may be specific reasons why one of these factors may have an operational effect in particular countries or circumstances. In these cases, we will say so. Otherwise we select candidates to put forward to our clients only on the basis of how closely they meet the needs of the job in terms of experience, skills, qualifications, abilities and personal qualities.

In order to assist us in checking that this policy is carried out, and for that purpose only, it would help if you could complete this form. However, you are under no obligation to do so. This sheet will be separated from the application form on receipt, will remain confidential and will not be used as part of the selection process.


As a UK-based consultancy, we use the categories generally used in the UK NGO sector and following guidance from the UK Equalities and Human Rights Commission.

Please also feel free to provide additional information to clarify the answer you gave above.


Oxford HR will provide you with recruitment services for permanent and / or interim posts, acting as an ‘agency’ as defined under the UK Employment Agencies Act 1973.  By consenting to this agreement, you authorise Oxford HR to identify new executive or non-executive appointments on your behalf.  These opportunities will be within the international development and / or UK charity sectors.  We also commit to consulting with you before sharing your details with potential employers.

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Technical problems are rare, but if you do experience difficulties please email a screenshot of any error messages to with details of the date, time and time zone. Please also attach a copy your CV and statement, stating the job title and organisation you are applying for. Thank you.

Gatsby Africa - London Office